Registration Policy

Deadline to Register is as follows:

All Players (U8-U19)

  • Spring Season: December 1st
  • Fall Season: June 1st

Players are required to process their registration online by the deadline for each season.  Late registrations will incur a $75 late fee per player

Online Registration form:

Payment of Club membership dues is required in full at the time of registration. Registration is not valid until payment is received

Fees/Refund Policy

Club Fees

All Players (U8-U19) Total Fees: $1000

  • Spring Season: $500, Due December 1st
  • Fall Season: $500, Due June 1st

The club fees cover the overall operational costs of the program, which includes items such as league registration fees, field usage/maintenance fees, referee fees, coaching fees and club administrative fees. Winter Futsal and Summer Camp costs may be subsidized by Club Fees reducing the amount of cost to players to register for these additional programs.

Fees do not cover any personal or team related expenses. Items not included in (nor available for financial aid) are uniforms, travel, accessories, shoes, practice gear or any protective gear. Optional team events such as tournaments are NOT included in club fees. (Tournament costs are not available for, nor included in financial assistance).   Each team has a team account that the team can use for these purposes. Players can contribute to the team account or organize fundraising to fund the team account.

Payment of Club membership dues is required in full at the time of registration. Registration is not valid until payment is received.

Late Fee

Players are required to process their registration online by the deadline for each season.  Late registrations and payment will incur a $75 late fee per player.

Refund Policy

We plan the team budget based on the number of players that are accepted to a team, so unfortunately there are no refunds or prorated fees for any fees paid. We apologize in advance for any inconvenience.

No Play List

Players with outstanding balances at the payment deadlines will be placed on the No Play List. Players not fulfilling their academic or conduct commitment will also be placed on the No Play List until they resume the commitment to tutoring or bring their grades or conduct to an acceptable level.

Financial Assistance Policy/Application

HMB Soccer Club maintains a Financial Assistance fund to support players who may need financial aid due to low income or financial hardship. Financial Assistance is awarded based on financial need using the current San Mateo County Income Limits Guidelines.

Financial Aid applications are due by May 15 (Fall Season) and November 1 (Spring Season). Financial Aid awards will not be guaranteed if the application is incomplete or received after the due date. If a player joins the club after the due date for financial aid, they will have 10 days from their registration to complete an application.

To be eligible for financial assistance, all applicants agree to participate in team practices, games, and all other team activities. Players must maintain good academic standing throughout the season (2.0 with no D's or F's) and good conduct on and off the field (report card and coach report are used). Players and families are expected to give back to their community and should be available to assist with volunteer duties as necessary.

If players are not in good academic standing, they are required to participate in the HMBSC Academic Success Program in order to continue to play. If players do not have good conduct on or off the field, they will be required to sign a contract and adhere to a mutually agreed upon program that will address their issues. Players not fulfilling their academic or conduct commitment will be placed on a No Play List until they resume the commitment to tutoring or bring their grades or conduct to an acceptable level.

Parents are expected to complete one three-hour shift in the HMBSC Shack Shack, or other pre-approved and documented community service, for each player receiving financial assistance each season. Falsifying of any forms will be grounds for immediate suspension from the program. Any awards granted are intended to cover only a portion of fees due. The family is expected to pay all remaining fees due by the posted deadline date.

All Financial Aid applicants must fill out the Financial Assistance Application form completely and provide all supporting documentation*. Each applicant is required to submit the following:

  1. 2 consecutive pay stubs from each employer of each parent whether they live with the player or not.
  2. If any adult is on unemployment or disability, proof of this must be submitted.
  3. If paystubs are not available, then a letter from the employer must be submitted with the name of the company and the amount earned over 3 consecutive pay periods.
  4. Complete application must be signed by the coach or manager of your child's team as well as a signature from both parents/guardians.
  5. Must include the student’s current report card (for grades 6 – 12 most recent report card must be attached).

* Financial Aid requests that do not have all of the above forms attached will not be considered.

All data submitted is confidential and is only available to the Financial Assistance Committee, HMBSC Treasurer and used solely to determine eligibility for financial assistance. Information will be retained for a year and then destroyed as policy. New applications must be submitted every season to be considered for financial assistance.

Academic Success Policy

HMBSC strongly adheres to requirements of academic eligibility, citizenship and behavior.  Players (6th grade and up) wishing to participate must meet the minimum GPA of 2.0 during the previous grading period.  Subsequent grading periods during a season will also be utilized to determine ongoing eligibility.

Players must provide a copy of their report card prior to the beginning of each season and with each subsequent grading period throughout the season to show academic eligibility to participate with the HMB Soccer Club competitive soccer program.  Any player not meeting the 2.0 GPA/70% requirement will be referred to the Academic Success Coordinator and must either agree to entering the Academic Success Program to make weekly tracked progress toward improving his/her grades to above a 2.0 GPA/70% or be immediately ineligible to participate in the soccer program.  The player and family will meet with the Academic Success Coordinator to determine an appropriate corrective course of action, which may include attending homework club, tutoring, submitting weekly progress reports or other intervention programs. Players adhering to their Academic Program Plan and making academic progress will continue to be eligible to play.  Players who do not adhere to their Academic Program Plan, will not be eligible to play and may be dismissed from the Club if their grades do not improve.

Players with a 2.0 to 2.25 GPA are considered “at risk” of meeting the academic eligibility requirement, and it will be strongly suggested that these players enroll in the Academic Success Program to seek academic support.  Should a player become at risk of nearing or falling below the minimum GPA, the HMBSC staff or parent can at any time place the player in an Academic Success Program.

Volunteer Requirement

HMBSC has a volunteer requirement of 5 hours for each registered player per season, which typically is served by working a shift in the snack bar.

Families can opt out of this requirement by paying a $150 volunteer opt out fee per player per season by check or cash in addition to Registration fee.  Players of families that do not work the required volunteer hours and do not submit the $150 opt out fee will be placed on the No Play List.

Volunteer Opt-Out Form

Code of Conduct

Players Code of Conduct:

  1. I will play soccer because I want to, not because others want me to.
  2. I will remember that soccer is an opportunity to learn and have fun.
  3. I will encourage good sportsmanship from fellow players, coaches, officials and parents at all times.
  4. I will remember that winning isn’t everything, that having fun, playing fair, improving my skills, making friends, and giving my best efforts are the most important aspects of youth soccer.
  5. I will do the best I can each day, remembering that all players have talents and weaknesses, the same as I do.
  6. I will treat all coaches, other players, referees and fans with respect at all times.
  7. I will follow coaching direction and will not be disruptive during practice or games, nor will I “mouth off” or use bad language.
  8. If I have a problem with something, I will discuss it with my coach or team manager at the earliest opportunity.
  9. I will be on time for practices and games and will notify my coach if I cannot attend. I will make every effort to attend all games and practices.
  10. I will concentrate on playing soccer by always giving my best effort, both in practice and in games.
  11. I will respect my opponents, whether they have more or less ability than me and regardless of whether I win or lose.
  12. I will be humble and respectful when I win, and gracious when I lose.
  13. I will show respect for the authority of the referee, even though I may sometimes disagree with his or her calls.
  14. I will control my temper, resist the temptation to retaliate, and exercise self-control.
  15. I will play by the rules at all times, and if I don’t understand the rules, will attempt to learn them so I can become a better player.
  16. I will conduct myself with honor and dignity and treat other players as I would like to be treated.
  17. I will represent my team, coaches, fans and the Half Moon Bay Soccer Club with pride and respect.

Parents Code of Conduct:

  1. I understand that I am a role model and I am accountable for my actions and must lead by example at all times.
  2. I understand that my actions, both positive and negative, reflect directly not only on myself but also on the team, and the HMB Soccer Club. A team and club’s reputation is built on positive behavior, courtesy, sportsmanship and playing ability.
  3. I understand that verbally abusing players, coaches, referees, spectators, or opponents is unacceptable.
  4. I will not coach, criticize, confront, argue with or make negative comments intended for players, opponents, coaches, referees, or other spectators. Sideline comments at practices and games should always be positive.
  5. I will support the coach and refrain from making inappropriate comments in front of my children as they will carry that attitude onto the soccer field. This is at home, on the field or in any soccer environment.
  6. I will encourage my child (with parent in attendance) to discuss soccer related issues with the coach.
  7. I will discuss constructive concerns regarding the coach, players or club policies first with the coach, then if needed, with the Coaching Director. If the Coaching Director thinks it is needed, then the Board of Directors.
  8. I will abide by the “FIFA Rules of the Game” and the rules, policies and procedures of the HMB Soccer Club and those rules imposed at any corresponding league, tournament or host organization.
  9. I will never coach from the sidelines in games or at practice. This only gives a negative effect to my child and confuses my child.
  10. I trust the coach and the club to provide my child with a curriculum that benefits their development.
  11. I will only focus on the development of my child and base their development on enjoyment, ability and experience. Winning doesn’t come first.

Full HMBSC Code of Conduct

Conflict Resolution

If a conflict should arise resolution between club players, managers, parents, teams and coaches, the following Conflict Resolution Progression should be followed:

Communication and Conflict Resolution Progression

  1. First contact the Team Manager and/or the Coach to set up a meeting;
  2. Schedule an appointment with the Coaching Director;
  3. Schedule appointment with the HMBSC Board of Directors.

The HMBSC Board of Directors is body that is ultimately responsible for conflict resolution between club players, managers, parents, teams and coaches when they cannot be resolved at the Team or Coaching Director level. The HMBSC Board of Directors is also responsible for resolving any safety and behavior related issues, including disciplinary action and enforcing the club's code of conduct.

The focus of the HMBSC Board of Directors is to do what is in the best interest of the players and their development, while providing a safe, positive environment for all participants. The HMBSC Board of Directors has the authority to suspend participation or attendance at club events as well as remove players, managers and coaches from the club. All decisions of the HMBSC Board of Directors are final. Should there be a conflict of interest, that HMBSC Board member will abstain from participation in that discussion.

Policy Against Unlawful Harassment, Discrimination and Retaliation

The Half Moon Bay Soccer Club (“Club”) is committed to providing an environment free of harassment, discrimination, and retaliation for all participants.  HMBSC strictly prohibits all forms of unlawful discrimination and harassment, which includes discrimination and harassment on the basis of race, religion, color, sex, pregnancy, national origin, citizenship status, uniform service member status, age, genetic information, disability, ancestry, gender identity and expression, sexual orientation, marital status, protected medical condition, or any other category protected by applicable state or federal law.

Examples of Prohibited Sexual Harassment: Specific examples of unwelcome actions that may constitute harassment and are a violation of this policy include, but are not limited to, the following:

  • Making unwelcome sexual advances, requests for sexual favors, or other verbal, visual or physical conduct of a sexual nature,
  • Making submission to or rejections of such conduct the basis for decisions affecting the individual,
  • Offering Club benefits in exchange for sexual favors,
  • Making or threatening reprisals after negative response to sexual advances,
  • Visual conduct, such as leering, making sexual gestures, displaying sexually suggestive objects or pictures, cartoons or posters,
  • Verbal conduct, such as making or using derogatory comments, epithets, slurs, or jokes,
  • Verbal abuse of a sexual nature, graphic verbal commentaries about an individual’s body, sexually degrading words used to describe an individual, suggestive or obscene letters, notes, or invitations,
  • Physical conduct, such as unwelcome touching, assault, impeding or blocking movements,
  • Creating an intimidating, hostile, or offensive environment by such conduct.

Examples of What Constitutes Prohibited Harassment: In addition to the above listed conduct, the Club strictly prohibits harassment concerning race, color, religion, national origin, age or other protected characteristic. By way of illustration only, and not limitation, prohibited harassment concerning race, color, religion, national origin, age or other protected characteristic includes:

  • slurs, epithets, and any other offensive remarks;
  • jokes, whether written, verbal, or electronic;
  • threats, intimidation, and other menacing behavior;
  • other verbal, graphic, or physical conduct; and
  • other conduct predicated upon one or more of the protected categories identified in this policy.

Prohibition Against Retaliation: The Club is committed to prohibiting retaliation against those who themselves or whose family members report, oppose, or participate in an investigation of alleged unlawful harassment, discrimination, or other wrongdoing in the Club. By way of example only, participating in such an investigation includes, but is not limited to:

  • Filing a complaint with a federal or state enforcement or administrative agency;
  • Participating in or cooperating with a federal or state enforcement agency conducting an investigation of the Club regarding alleged unlawful activity;
  • Testifying as a party, witness, or accused regarding alleged unlawful activity;
  • Making or filing an internal complaint with the Club regarding alleged unlawful activity;
  • Providing notice to the Club regarding alleged unlawful activity;
  • Assisting another Club member who is engaged in any of these activities.

What Should You Do If You Feel You Are Being, Or Have Been, Harassed, Discriminated Against, or Retaliated Against

Any Club member, volunteer, independent contractor, or member of the Board of Directors who feels he or she is the subject of illegal harassment should report such incidents immediately to the Board of Directors, without fear of reprisal.  All such complaints will be investigated thoroughly and discretely and will be kept confidential to the extent possible. Where an investigation confirms the allegation, appropriate disciplinary action will be taken, up to and including separation of Club and harasser.  The individual reporting harassment will not suffer adverse consequences or retaliation as a result of reporting harassment, regardless of the outcome of the investigation. Any form of retaliation against an individual for making a good-faith complaint is strictly prohibited and is grounds for disciplinary action.

Your notification of the problem is essential to us. We cannot help resolve a harassment problem unless we know about it. Therefore, it is your responsibility to bring your concerns and/or problems to our attention so that we can take whatever steps are necessary to address the situation. The Club takes all complaints of unlawful harassment seriously and will not penalize you or retaliate against you in any way for reporting a harassment problem in good faith.

Moreover, any Club member who condones or ignores potential violations of this policy will be subject to appropriate disciplinary action, up to and including separation from the Club.